![[GISUP]](image/gisup.png "[GISUP]")
#author("2025-10-23T10:00:27+09:00","default:jun","jun") #author("2025-10-23T10:02:51+09:00","default:jun","jun") #counter #norelated &size(30){INTERNATIONAL CONFERENCE CHARTER};&br; of the ''GISUP(Geospatial Information Science and Urban Planning), International''. '''ARTICLE 1 – Purpose and Scope''' &br;&br; 1. The GISUP, International (hereinafter referred to as “the Conference”) is an international academic event aimed at promoting the exchange of scientific knowledge, technological innovation, and international collaboration in the field of Geospatial Information Science and Urban Planning. &br; 2. The Conference shall provide opportunities for researchers, practitioners, and students to present their work, discuss emerging issues, and establish research networks. &br; 3. The Conference may be held on a regular basis annually and may be organized under the auspices of organizing committee of each year.&br; '''ARTICLE 2 – Organization and Responsibilities''' &br;&br; 1. The Conference shall be managed by the ''Organizing Committee'', which is responsible for planning, budgeting, scheduling, and overall coordination. &br; 2. The Organizing Committee shall include:&br; - Conference Chair (annually changed) - Co-Chair(s) (annually changed) - Secretary General (annually changed) - International Advisory Committee (appointed members) 3. The Organizing Committee shall operate under the principles of fairness, transparency, and academic integrity.&br; '''ARTICLE 3 – Host Institution and Financial Responsibility''' &br;&br; 1. The host institution (Nagasaki University) shall provide administrative and logistical support. &br; 2. The financial responsibility for the Conference rests with the host institution unless otherwise specified in a Memorandum of Understanding (MoU). &br; 3. All funds collected through registration, sponsorship, and exhibition shall be used exclusively for conference-related activities. &br; 4. A financial accounting shall be conducted on an annual basis, and shall be submitted to the Steering Committee after the Conference.&br; 4. A financial accounting shall be conducted on an annual basis and shall be submitted to the Steering Committee after the Conference.&br; '''ARTICLE 4 – Committees''' &br;&br; 1. ''Steering Committee '' - Oversees the continuity and long-term vision of the Conference series. - Approves future host institutions and venues. - Monitors compliance with this Charter. 2. ''Organizing Committee '' - Implements the specific edition of the Conference. - Responsible for daily operations, program development, and logistics. '''ARTICLE 5 – Program and Publications'''&br;&br; 1. The scientific program shall include plenary lectures, oral and poster sessions as determined by the Organizing Committee. &br; 2. Accepted papers may be published in the Conference Proceedings, either printed or electronic, with ISBN or DOI registration. &br; '''ARTICLE 6 – Code of Conduct and Ethics '''&br;&br; 1. All participants must adhere to standards of academic integrity and professional behavior. &br; 2. Discrimination, harassment, or any unethical conduct is strictly prohibited. &br; 3. The Conference follows the principles of equality, diversity, and inclusion in all activities.&br; '''ARTICLE 7 – Intellectual Property and Media '''&br;&br; 1. Authors retain copyright of their papers unless otherwise transferred. &br; 2. By submitting, authors grant the Conference the right to distribute proceedings in print and electronic formats. &br; 3. Photographs and video recordings may be used for promotional and archival purposes unless participants opt out in writing.&br; '''ARTICLE 8 – Sponsorship and Exhibition '''&br;&br; 1. Sponsorship agreements must clearly define the scope, amount, and rights of sponsors. &br; 2. Commercial exhibitions are allowed provided that they do not compromise the academic nature of the event. &br; 3. All sponsorship activities must comply with the ethical standards of the Conference.&br; '''ARTICLE 9 – Finance and Registration '''&br;&br; 1. Registration fees shall be determined by the Organizing Committee with consideration for students, early-career researchers, and participants from developing countries. &br; 2. All financial transactions must be documented and audited according to the host institution’s regulations. &br; 3. Any surplus funds may be transferred to the Steering Committee to support future conferences.&br; '''ARTICLE 10 – Amendment and Interpretation '''&br;&br; 1. This Charter may be amended by the Steering Committee upon the proposal of the Organizing Committee or by a two-thirds majority vote of members present at a Steering Committee meeting.&br; 2. The English version of this Charter shall be considered the official text in case of discrepancies. '''Adopted on 22 October 2025 by the Steering Committee of the GISUP International.'''
